How to Apply & Forms

How to Apply

A Letter of Intent is required prior to submitting a grant request. All letters of intent  must be submitted online via

Deadlines for Letters of Intent:

Vigo County                November 1st and May 1st
Clay County                May 1st
Sullivan County         May 1st

Letters of Intent will be reviewed, and selected organizations will be invited to submit a full proposal, which will also be completed at

Please note that grant recipients in Vigo County must wait two grant cycles before re-applying.

Deadlines for Full Proposals:

Vigo County                February 1st and August 1st
Clay County                August 1st
Sullivan County           August 1st

* Terre Haute Day Nursery, Youth Grant Committee, and Vigo and Clay County Urgent Needs grants have alternate requirements. These applications can be found below.


Please download and fill out the forms below. You can mail or fax back the Community Foundation:

Wabash Valley Community Foundation, Inc.
200 South 8th Street
Terre Haute, IN 47807

Fax: 812-234-4853


Urgent Needs Grant Applications:

Download Clay County Urgent Needs Grant Application

Download Vigo County Urgent Needs Grant Application


Grant Evaluation Forms:

Clay County Project Grant Evaluation Form

Sullivan County Project Grant Evaluation Form

Vigo County Project Grant Evaluation Form

Terre Haute Day Nursery Project Grant Evaluation Form

Youth Grant Committee Grant Evaluation Form

Donor Adviser Recommendation Form:

acrobat logo Download Form for Donor Advisers to Recommend Grants


Vigo County Youth Grant Application:

Deadline to Submit Youth Grant Application is October 31, 2018.
Youth Grant Application


Terre Haute Day Nursery Grant Application:

Deadline to Submit Terre Haute Day Nursery Application is October 1, 2018 .

acrobat logo Download THDN Application and Guidelines

Good Grant Writing Advice

A Top Ten list of recommendations from private and community foundations in Indiana (heard at “Meet the Funder” events hosted by the Indiana Youth Institute across the Hoosier State):

  1. Do your homework on a foundation using the foundation’s Web site and annual report.
  2. But don’t chase dollars based on what you learn. Many foundations will see right through this. Instead, apply only for grants that support your mission. Stick to your mission!
  3. In your grant proposal, articulate the problem and how you will try to solve (or at least reduce) the problem. Do not over-promise. Be realistic.
  4. Explain how you will know when you are successful. That means include an evaluation plan.
  5. Keep the proposal clear, simple and concise.
  6. Do not write a generic proposal that then is mass produced for multiple foundations. Tailor each proposal to the specific interests of each foundation.
  7. Do not go to a foundation too late, with an urgent need or as a last resort.
  8. Foundations do not want to be the Lone Ranger. The more broad-based financial support you can demonstrate, the more you are demonstrating sustainability to a foundation.
  9. The accompanying budget needs to be detailed and include a written justification. Do not submit general estimates. Don’t ask for more than you need, thinking you will receive less.
  10. After receiving the grant, submit an accurate grant report and an accurate financial report by the particular foundation’s deadline. Good grant management strengthens your reputation among funders.